Camel.Expert/All Portfolio/Due diligence/Trucking Company

Trucking Company

A trucking service company, based in the United States, specializes in providing comprehensive logistics and transportation services.

1

Project
2

Audit

Financial Performance Analysis

Trip and Expense Data

Tools

Google Sheets

Google Docs

Notion

Google Sheets is a web-based spreadsheet application that is part of Google Workspace (formerly G Suite). It allows users to create, edit, and share spreadsheets online while collaborating in real-time with others. Google Sheets supports various functions, formulas, and integrations with other Google services, making it a versatile tool for data analysis and project management

Google Docs is a web-based word processing application that is also part of Google Workspace. It enables users to create, edit, and share documents online with real-time collaboration. Google Docs includes features such as commenting, revision history, and integration with other Google services, making it ideal for team projects and document sharing

Notion is an all-in-one productivity tool that combines note-taking, task management, databases, and collaboration features. It allows users to create customized workspaces for personal and professional use, enabling efficient organization and project management.

OVERVEW

Company Overview: The trucking company, based in the United States, specializes in providing comprehensive logistics and transportation services. They manage a fleet of various trucks and trailers to ensure timely and efficient delivery of goods across multiple locations. With a focus on maintaining high standards of service and operational efficiency, the company leverages advanced tracking and analytics tools to monitor performance and optimize their logistics network.

Order audit

PROJECT BRIEF

Working Challenge

Streamlining Data Across Platforms Description

We face challenges in integrating data from multiple sources into a cohesive system. Our operations span across several spreadsheets and mobile applications, making it difficult to maintain consistent and accurate records. This fragmentation leads to discrepancies in tracking trips, expenses, and vehicle maintenance. We aim to consolidate our data management practices to improve transparency and operational efficiency. By implementing a unified data system, we hope to reduce errors and enhance decision-making capabilities.
Accurate Trip Tracking Description

Our current trip tracking system lacks precision, leading to discrepancies in recorded trips and actual mileage. This impacts our ability to monitor driver performance and vehicle utilization accurately. We are looking to implement a real-time GPS tracking solution that provides accurate data on trips, mileage, and vehicle locations. This will help us ensure accurate reporting, improve route planning, and enhance overall trip efficiency.
Enhancing Fleet Utilization and Maintenance Description

Our fleet management is hindered by inconsistent maintenance schedules and underutilized vehicles. The current system does not adequately track vehicle usage, repair history, or operational costs, leading to unplanned downtimes and increased expenses. We are looking to implement a more robust fleet management system that offers real-time monitoring of vehicle status, predictive maintenance alerts, and comprehensive usage reports. This will help us maximize fleet utilization, minimize breakdowns, and control maintenance costs, ensuring smoother and more cost-effective operations.
Streamlining Expense Tracking Description

Our expense tracking is fragmented, with records scattered across various platforms, leading to inefficiencies and errors. We seek to centralize our expense management by adopting a unified system that tracks all costs, from fuel to repairs. This will provide us with a comprehensive view of our expenditures, allowing for better budgeting and cost control. By streamlining expense tracking, we aim to reduce unnecessary spending and improve financial oversight.
Improving Financial Tracking and Reporting Description

Our financial tracking processes are currently inefficient, with expenses, income, and profit data spread across different platforms. This disjointed approach hampers our ability to perform accurate financial analysis and forecasting. We seek to adopt a more integrated financial management system that can provide a holistic view of our financial health. By centralizing our financial data, we can enhance our budgeting, reduce unnecessary expenditures, and ensure better financial planning and reporting.
Ensuring Data Security and Compliance Description

With data spread across multiple platforms, ensuring data security and compliance with regulations is challenging. We aim to implement robust data security measures and comply with industry standards by centralizing our data management. This will help protect sensitive information, maintain data integrity, and ensure compliance with relevant regulations. Enhanced data security will also build trust with our clients and stakeholders.

SOLUTION

Our Working Process

Trip and Cost Records

Comprehensive Trip Log This spreadsheet details the trucking company’s trip records, including date, partner, account, driver, and vehicle information. It helps track the number of trips made, providing a clear overview of the company’s operational activities.

Detailed Cost Tracking The log also includes detailed cost information, such as costs without VAT, VAT amounts, and total costs. This enables the company to analyze and manage expenses effectively, ensuring accurate financial reporting and budgeting.

Mobile Interface for Trip Tracking

Trip Tracking Mobile Interface The mobile app interface for trip tracking shows how the trucking company uses technology to monitor trips in real-time. The app displays trip details, including dates, costs, and statuses, facilitating efficient trip management and on-the-go data access.

Real-Time Expense Entry The mobile interface allows for real-time entry of expenses related to each trip. This ensures immediate recording of costs, improving accuracy in expense management and financial tracking.

Financial Analytics Dashboard

Profit and Expense Analytics This image shows the analytics dashboard for tracking the company’s financial performance, including profit, fuel consumption, and trip costs. It provides a visual representation of financial data, aiding in quick decision-making and performance evaluation.

Monthly Income and Expense Breakdown The dashboard also presents a monthly summary of income and expenses, helping to identify trends and anomalies. This enables the company to make informed decisions regarding budgeting and financial planning.

Detailed Trip Records Spreadsheet

Trip Records Spreadsheet This spreadsheet offers a detailed view of each trip, including partner, account, driver, vehicle number, and trip direction. It helps in maintaining thorough records of all trips undertaken by the company.

Cost Analysis per Trip The spreadsheet includes detailed cost breakdowns for each trip, such as costs without VAT, VAT, and total costs. This facilitates precise cost management and financial accountability.

Mobile Interface for Expense Tracking

Expense Tracking Mobile Interface The mobile interface for expense tracking displays a list of recorded expenses, helping the company to monitor and manage trip-related costs efficiently.

Real-Time Expense Recording The expense entry form allows for immediate recording of expenses, including payment method, sum, and supporting documentation. This ensures accurate and up-to-date financial records.

Detailed Expense Log

Comprehensive Expense Log The expense log details all financial transactions related to trips, including dates, partners, expense items, and payment methods. This comprehensive record-keeping aids in financial transparency and audit readiness.

Expense Comments and Photo Checks The log includes comments and photo checks for each expense, providing additional context and verification for financial transactions.

Maintenance and Service Records

Maintenance Records Spreadsheet This spreadsheet details vehicle maintenance and service records, including dates, mileage, types of jobs, and costs. It helps in tracking the maintenance history of each vehicle, ensuring timely and efficient servicing.

Service and Repair Cost Analysis The log includes detailed costs for repair work and spare parts, facilitating cost analysis and budgeting for vehicle maintenance.

Transfer Records and Mobile Interface

Transfer Records Spreadsheet The transfer records spreadsheet details financial transactions, including dates, amounts, and sources. This helps in tracking financial movements and ensuring accurate accounting.

Real-Time Transfer Tracking The mobile interface shows the real-time tracking of financial transfers, providing an efficient way to monitor and manage company finances.

Vehicle Fleet Information

Fleet Details Spreadsheet The fleet details spreadsheet lists all vehicles, including model, number, and registration details. This helps in maintaining an accurate inventory of the company’s fleet.

Fine Tracking Mobile Interface The mobile interface for fine tracking displays fines associated with each vehicle, aiding in efficient management and resolution of penalties.

Order audit

Our Services

Small and medium businesses
Online schools and businesses
Logistics Companies
Healthcare and Medical Services

Creating highly effective and adaptive websites with a single user account that solves enterprise tasks, featuring partner or customer functionality or an internal social network for employees.

Order now

Real Estate
E-commerce and Retail
Luxury Goods and Fashion
Travel and Tourism

Developing scalable online marketplaces for businesses. No fewer than 2 and no more than 4 accounts and users such as buyer, seller, partner, supplier.

Order

Health and Wellness
EdTech
Entertainment and Media
Cryptocurrency and Blockchain

Rapid MVP development for idea validation and startup launches.

Order

Tech and Software
Legal Services
Healthcare and Medical Services
Financial Services

Search advertising by keywords for precise client acquisition in unlimited quantities.

Order

Luxury Goods and Fashion
Luxury Goods and Fashion
Real Estate
Travel and Hospitality

Effective advertising with a broad reach of potential clients by geography, gender, age, and interests on various platforms.

Order

E-commerce and Retail
Education:
Home Improvement and Services
Financial Services

Increasing website visibility in search results for high-frequency and medium-frequency queries on Google, Bing, Yahoo, Baidu, DuckDuckGo, Ask, Naver, AOL, Seznam.

Order